Time off requests that feel like a conversation, not a form.
PTO Manager is an AI-powered time off platform built for distributed, Slack-native teams. Employees just say "I need Tuesday through Thursday off" to the bot, managers approve with one click, and the team calendar, Google Calendar, balances, and analytics all update themselves. Built for multi-country teams with timezones and local holidays handled automatically.
Real screens from the production app at pto.crosspeaksolutions.com - team visibility and personal tracking in one place.
Team calendar. Month view of who's out, upcoming holidays, and a quick overview of today's coverage and upcoming time off.Personal dashboard. Days used, submitted, and pending at a glance, with full request history including coverage notes and approval status.
The Experience
Ask the bot. Get your time off. Done.
No portals to remember, no forms to hunt down. PTO Manager lives where your team already works, and the AI does the tedious part.
"@CPS-PTO I need next Tuesday to Thursday off for a family trip" ... and the request is created, dated correctly, and routed to the right manager with approve/deny buttons. That's the whole workflow.
Conversational AI Bot
GPT-4-powered intent recognition extracts dates and details from plain English. Common questions like "who's out today?" answer instantly via a pattern-matching fast path, in under 100 milliseconds.
One-Click Approvals
Managers get a DM with approve and deny buttons plus a daily 9 AM digest of anything pending. Approvals that used to take days of email tag now take seconds.
Built for Global Teams
Country-specific holidays, per-country working days, timezone-aware dates for every user, and a 3D globe view showing where teammates are around the world.
Audio Overview
How CrossPeak made vacation requests invisible
Platform Capabilities
Everything HR needs. Nothing employees will hate.
Full request lifecycle. Vacation, sick, personal, work trips, and bereavement, with smart routing to the right manager, complete audit trails, and coverage plan notes for handoffs.
Interactive team calendar. Drag-select date ranges, filter by country, toggle weekends, and choose comfortable or compact density. The whole team's availability at a glance.
Google Calendar integration. Approved PTO automatically appears as busy blocks on a shared company calendar, with birthdays and holidays synced too. No more double-booked meetings.
Real-time notifications. WebSocket-powered updates mean approvals and denials appear instantly, in the web app and in Slack, with no page refresh.
Analytics that answer questions. Request volumes, days by country, type, and month, utilization reports, and holiday impact analysis showing exactly how many people are out on any date.
Powerful admin console. Role management, org hierarchy editing, user impersonation for support, login history, integration settings, and bonus/utilization targets for delivery teams.
Bonus integration. A rare capability: approved PTO can automatically adjust monthly utilization-based bonus targets for billable teams.
Personalization. Light/dark themes, timezone preferences, notification controls, and a guided first-time onboarding flow.
Enterprise-grade security. Google Workspace sign-in, role-based access control, rate limiting, hardened security headers, audit trails, and account disable controls.
AI-generated changelog. The platform even writes its own release notes, classifying changes automatically so users always know what's new.
PTO Manager proves what happens when modern AI meets a workflow everyone dreads: the friction simply disappears. CrossPeak Solutions can deploy PTO Manager for your team, adapt it to your policies and tools, or build an entirely custom application for any process your company runs. We completely build, deploy, and maintain everything we deliver, so you get enterprise software without enterprise overhead.
